An Independent HelmsBriscoe Associate | 636-678-7661 | jstone@helmsbriscoe.com

Jill Stone

Your Meeting Matchmaker Fairy Godmother

12 Days of Meeting Planning

in: Creativity Meeting Planning Experience Technology

On the 1st day of the meeting, my boss came to me.  “We need coffee for entire board room!”

On the 2nd day of the meeting, my boss came to me.  “Where are my notes? and coffee for entire board room!”

On the 3rd day of the meeting, my boss came to me.  “I need 3 dozen copies, where are my notes and coffee for entire board room!”

On the 4th day of the meeting, my boss came to me.  “4 board members leaving, need 3 dozen copies, where are my notes and coffee for entire board room!”

On the 5th day of the meeting, my boss came to me.  “We need 5 more meeting rooms!  4 board members leaving, 3 dozen copies, where are my notes and coffee for entire board room!”

On the 6th day of the meeting, my boss came to me.  “We need 6 more microphones NOW, and 5 more meeting rooms! 4 board members leaving, 3 dozen copies, where are my notes and coffee for entire board room!”

On the 7th day of the meeting, my boss came to me. “General Session needs more chairs, we need 6 microphones NOW, and 5 more meeting rooms! 4 board members leaving, 3 dozen copies, where are my notes and coffee for entire board room!”

On the 8th day of the meeting, my boss came to me.  “2 speakers are not coming, General Session needs more chairs, we need 6 microphones NOW, 5 more meeting rooms! 4 board members leaving, 3 dozen copies, where are my notes and coffee for entire board room!”

On the 9th day of the meeting, my boss came to me.  “9 slides are missing, speakers are not coming, General Session needs more chairs, 6 more microphones NOW, 5 more meeting rooms! 4 board members leaving, 3 dozen copies, where are my notes and coffee for entire board room!”

On the 10th day of the meeting, my boss came to me. “General session still needs MORE chairs, 9 slides are missing, speakers are not coming, General Session needs more chairs, (seriously, WHERE are those chairs??)  6 more microphones NOW, 5 more meeting rooms! 4 board members left, 3 dozen copies, where are my notes and coffee for entire board room!”

On the 11th day of the meeting, my boss came to me.  “Get Exhibitor Booths torn down NOW, General session needs MORE chairs, 9 slides are missing, speakers are not coming, General Session needs more chairs, 6 more microphones NOW, 5 more meeting rooms! 4 board members gone, 3 dozen copies, where are my notes and coffee for entire board room!”

On the 12th day of the meeting, this thought came to me:  “I’m totally exhausted!  But the meeting’s over!  It was very successful!  Because I used HelmsBriscoe! (shameless plug),  Found 2 different speakers, had great food & beverage, fixed the power point,  got the chairs in time, attendees are gone, booths are on the truck, I’ve paid all the bills. Now it’s time to plan the one for next year!!!!!!”

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