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Jill Stone

Your Meeting Matchmaker Fairy Godmother

For Aspiring Event Professionals

in: Event Planning Advice

Yay you for choosing to become an event professional. Many of us have found it to be an exciting and rewarding career choice. To help newbies navigate the industry and set themselves up for success, here is some expert advice from me. I just happen to be what you may call a seasoned event professional.

Whether you’re just starting out or looking to enhance your skills, these tips will provide valuable insights and guidance.

Develop a Solid Foundation:

Establishing a strong foundation is crucial for success in the event industry. Learn as much as you can about the basic principles of event planning, logistics, and best practices. Consider enrolling in courses or pursuing certifications to expand your knowledge base and enhance your credibility. There are a lot of amazing organizations, like MPI, as well several industry magazines/online resources to check out.

Build a Network:

Networking plays a vital role in the event industry. Connect with other professionals, attend industry conferences, and join relevant associations or organizations. Utilize LinkedIn, send out connection requests to people that you can learn from, and pay attention to what they share. Building relationships within the industry not only opens doors to new opportunities but also allows you to learn from experienced individuals.

Gain Hands-On Experience:

While theory is important, practical experience is invaluable. Seek internships or volunteer opportunities with event companies or organizations to gain firsthand experience in event planning, production, and management. Many charitable organizations plan yearly galas, and other fundraising events, which rely on solely on volunteers. Learning on the job will provide invaluable insights and helps to develop essential skills.

Find a Mentor:

Many event professionals enjoy sharing their knowledge with others and helping those just entering their careers to learn more. Mentors can be found on LinkedIn, at industry events, or even within their organization. Find a person that upholds desired values and success, then ask them if they are willing to be a mentor. Come with a plan to meet on a regular basis in order to track progress and make greater strides than may be possible when going solo.

Embrace Technology:

Stay up-to-date with the latest event technology trends and tools. Event management platforms, virtual event solutions, and social media platforms can greatly enhance everything event! The technology of today streamlines your processes, allowing to deliver more engaging and immersive experiences.

Be Detail-Oriented:

Event professionals must possess over-the-top attention to detail. From logistics and budgets to timelines and contracts, every aspect of an event requires meticulous planning and execution. Develop strong organizational skills and ensure that no detail is overlooked. The reputation of many an event planner is that they miss nothing! Their lists have lists 😉

Cultivate Strong Communication Skills:

Effective communication is vital for success in the event industry. Event professionals interact with clients, vendors, team members, and upper management on a regular basis. Work on developing clear and concise communication skills, both written and verbal, to ensure smooth collaboration and successful event execution.

Stay Calm under Pressure:

The event industry often presents unexpected challenges and last-minute changes. The ability to remain calm and composed in high-pressure situations is a valuable trait for event professionals. Cultivate resilience, problem-solving skills, and the ability to adapt quickly to changing circumstances. When an event planner shares that they have “seen it all,” they’re not kidding.

Continuously Learn and Evolve:

The event industry is dynamic, constantly evolving with new trends and technologies. Stay curious and committed to ongoing learning. Attend industry conferences, participate in workshops, and keep up with industry publications to stay ahead of the curve. Event planners are not ones to rest, they are always scanning the horizon for the next best thing.

Welcome to event planning! I am sure your passion for creating memorable events will blossom as you lay the groundwork for your successful career. Embrace learning opportunities, build a strong network, and stay adaptable to ensure continued growth and success in the world of event planning and production.

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