An Independent HelmsBriscoe Associate | 636-678-7661 |

Jill Stone

Your Meeting Matchmaker Fairy Godmother

Capturing the Elusive Meeting Spend

in: Event Planning Advice Meeting Planning Economics

unnamed-3Have you heard the saying, “Jack of all trades, master of none?” Well, when it comes to meeting planners, the saying should be “Jack (or Jill!) of all trades and master of all you survey!” Am I right or am I right?

Yes, my dear meeting planners, you not only have to be super creative when it comes to planning, budgeting and wowing your attendees, but when it’s all said and done and the Board of Directors have received their pats on the back for another great meeting, they will look to you and say, “So what did all this cost us?”

Capturing meeting spend, and I mean all meeting spend, can be a real challenge. Would you like some help? Well, please allow me to proclaim, “Jill Stone to the rescue!”

HelmsBriscoe has a top-notch Meeting Management System (MMS) that aids planners in consolidating their meeting “spend” across departments and/or divisions.  There is NO cost for the system set-up or the information input – I would do all of this for you (and more than likely while wearing some awesome super hero cape and way fashionable footwear).

MMS is a HelmsBriscoe proprietary technology where we can customize a website to fit your particular organizational needs and assist you in meeting your organization’s objectives. This tool manages organization-wide meeting activities’ spend and provides a better understanding of, while also assisting with, risk mitigation, compliance and quantitative savings.

This system is available to corporate clients with many divisions/locations or over $3 million in rooms revenue annually.  My clients are defined as those I assist with the site selection process; which includes sending out RFPs, responding to you with hotel information, setting up site visits and negotiating contracts on your behalf.  After the meeting, I will assist you in capturing all of the pertinent information (F&B spend, A/V spend, etc.) for each meeting, providing you with a better understanding of total meeting costs. All of this is shared via an easy-to-navigate website, which is searchable and helps procurement departments to understand the uniqueness of hotel room “purchasing.”

I have seen it again and again, organizations believe they have a good idea of what their meetings spend is, but all too often there are small meetings and spends (all that collectively really add up) which go unnoticed and lost in their overall information.  I can come in and help you find all the information you need and be a true strategic partner!

At my fingertips I can:

  • Utilize 1300 HelmsBriscoe Associates’ volume buying power & global reach.
  • Assist in creating purpose, strategy and processes to help achieve the organization’s goals and objectives.
  • Proactively work to solve challenges.

Again I stress, there is NO COST to your organization. It is just another fantastic value you receive by utilizing our buying power, expertise, connections and knowledge base.  Our system is also adaptable, if we need to “tweak” it in order to help your organization achieve its unique objectives, we are able to do so!

I want you to continue to be Jack of all trades! So call me, Jill, and let me help you master this one (or at least take it off your very full plate : ) Call me! 636-797-3405.

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