An Independent HelmsBriscoe Associate | 636-678-7661 | jstone@helmsbriscoe.com

Jill Stone

Your Meeting Matchmaker Fairy Godmother

Taylor Swift and Meeting Planners: A Surprisingly Similar Symphony

in: Fun

When you think of Taylor Swift, you probably think of chart-topping hits, sold-out stadium concerts, and her knack for crafting captivating stories through her music. That said, you may not immediately draw a connection between the pop sensation and meeting planners – those unsung heroes responsible for orchestrating successful conferences and events. However, upon closer inspection, Taylor Swift and meeting planners share more in common than you’d expect.

Blank Space:

Taylor Swift is renowned for her ability to fill up big spaces like stadiums. Audiences around the world will wait hours, days, even months to purchase tickets. Meeting planners, in their own way, have a similar talent – only they fill up hotels. Just as Taylor’s fans eagerly buy tickets to her shows, meeting attendees book rooms. Meeting planners effectively manage those accommodations and ensure that guests have a comfortable stay, which is vital to the overall success of the event.

Love Story:

The music of Taylor Swift is often a story. Her songs take listeners on an emotional journey, often weaving personal experiences into relatable narratives. Like Taylor, meeting planners also have a story to tell, albeit in a different format. They craft events that convey messages, educate, and engage attendees. Whether it’s a corporate conference, a trade show, or a special celebration, meeting planners carefully design experiences that leave a lasting impact. Why? Because they love what they do and they love their attendees!

I Knew You Were Trouble:

Taylor Swift’s concerts are known for their elaborate productions, which involve intricate lighting, sound systems, and stage setups. Meeting planners, too, grapple with complex production elements. From coordinating audio-visual requirements to managing technical aspects like live streaming, balancing hybrid meetings, producing multimedia presentations and more. Meeting planners ensure that everything runs smoothly behind the scenes, just like Taylor’s concert crew and roadies.

Look What You Made Me Do:

Taylor Swift’s fans are the driving force behind her success. They eagerly follow her career, engage on her social media, attend her concerts, and support her music and missions. Meeting planners share a similar dynamic with their attendees. These professionals are motivated by the participants who show up at their events to actively seek knowledge, inspiration, or entertainment. The feedback and engagement of the attendees fuel the planners’ passion and drive to continuously improve.

Shake It Off:

Both Taylor Swift and meeting planners encounter unexpected challenges. For Taylor, it might be a sudden rainstorm during an outdoor concert or a media-storm on any given day. Meeting planners are also challenged with circumstances beyond their control; weather related travel issues, a last-minute change in the agenda, a technical glitch, or an outbreak of sickness. Adaptability and quick problem-solving are essential for both. Taylor’s ability to keep the show going in adverse conditions and weather the media storms mirrors the resilience and resourcefulness of meeting planners when facing unexpected hiccups.

All Too Well:

Taylor Swift’s reputation for meticulous songwriting is well-known. Her lyrics are filled with

carefully chosen words and metaphors. Meeting planners, likewise, are sticklers for detail. They sweat the small stuff to ensure that every aspect of an event, from the seating arrangements to the choice of refreshments, is executed flawlessly.

Wildest Dreams:

Ultimately, both Taylor Swift and meeting planners strive to create unforgettable experiences. Taylor’s concerts leave fans with cherished memories, and top-notch meeting planners send attendees home with valuable knowledge, newfound connections, and a sense of satisfaction. They share a common goal – to make their audience’s time worthwhile.

In the world of live events, although Taylor Swift and meeting planners appear on different stages, they are both performing artists in their own right. One commands the music industry, while the other orchestrates seamless gatherings. Despite the differences in their mediums, they share the same commitment to excellence, storytelling, and audience engagement. So, the next time you plan a meeting, muster up your inner Swiftie and make that meeting happen, not matter how big your stage!

Photos courtesy of Miranda Lee, Taylor Swift in Kansas City, MO, July 2023.

More from Jill: